[Applicant Name]
[Applicant Address]
[Applicant Email Address]
[Applicant Telephone Number]

Via Fax: [Insert Fax Number of Case Officer Found on Your Official Correspondence]

Date: [Insert Date] 

Your Ref: [Insert ImmD File Reference Number]

The Director of Immigration,
Hong Kong Immigration Department,
Immigration Tower,
7 Gloucester Road,
Wanchai, Hong Kong

Appointment of Authorized Representative / Collection of Visa Labels

Dear Sir,

Please be advised that [Name] of Hong Kong Identity Card number [Number], is authorised to act on my behalf in respect of any matter relating to my immigration application for [Insert Applicants Names] under your reference [Insert ImmD File Reference Number] presently under consideration by your Department.

Or

Dear Sir,

I would be most grateful if you could hold for personal collection the approved visa labels in respect of the applications [Insert ImmD File Reference Number]  for [Insert Applicants’ Names] as we intend to arrive as Visitors, then exit and re-enter the HKSAR after visa label collection on or about [Date].

I thank you for your kind consideration in this matter. 

Yours faithfully

[Your Name]